These are the proposed bylaws:
The current bylaws can be found
hereFlorida Gulf Coast Surface Design Guild
Bylaws
(As amended November 23, 2004)
(As amended May 8, 2007)
(As
proposed January, 2010)
Article I - Name
The name of this
organization shall be the Florida Gulf Coast Surface Design Guild. As of May 24,
2005, we voted to call ourselves Surface Design Guild Sarasota.
Article II - Definition and
Purpose
Surface Design is the complex embellishment and transformation of
materials including fiber, paper, clay, glass and metal. The purpose of the
Guild is to offer educational, exhibition, and sale opportunities for our
members.
Article III - Membership
The Guild is
open to anyone with an interest in surface design of any variety. To participate
in any workshops, shows, or other activities, a person must be a member, unless
specifically approved by the Executive Board.
Article IV - Dues
Members shall pay
annual dues as established by the Executive Board. All dues are due by September
1 of every year; dues may be prorated if a member joins after March 1. Members
may vote a special assessment as deemed necessary.
The Executive Board
members are exempt from dues for the year of their service.
Article V - Officers
The Executive
Board is composed of four elected officers: President, Vice President,
Secretary, and Treasurer, plus the Past President, along with the Newsletter
editor, and Historian, who are both appointed. All have voting rights with the
exception of the Past President.
The Executive board shall select a person
from the membership if a vacancy of office occurs with the exception of
President. The Vice President shall fill the President's position if it becomes
vacant during a term of office.
The terms of office shall be one year.
Officers are encouraged to serve two terms to provide continuity on the board.
The limit shall be three consecutive terms. Appointed members on the board
remain in their position at the discretion of the board, or until they resign.
The President shall preside at meetings
and serve as a non-voting member of all committees except for the Nominating
Committee. If selected as a member of the nominating committee, the President
may serve on the Nominating Committee as a voting member.
The Vice President/Program Chairman shall
preside at meetings in the absence of the President. The VP is in charge of
planning and implementing programs.
The Secretary shall take minutes of the
Executive Board and General meetings and submit them to the newsletter editor to
incorporate into the Guild's newsletter which will be made available to the
membership, and place a hard copy in the permanent file. Copies will be provided
to those members without an email address.
The Treasurer/Membership Chairman shall
receive and disburse all monies, shall maintain a bank account, statements and
expense records, shall keep bank signature cards up-to-date, maintain membership
records, and shall give a financial report at the Executive Board and General
meetings.
The Newsletter Editor shall post the
minutes in the monthly newsletter and disseminate information relevant to the
members. The Newsletter will be distributed to the members-at-large in a manner
determined by the Executive Board.
The Historian shall maintain a
year-to-year history and will submit this to the newsletter editor to
incorporate into the guild's newsletter.
Article VI - Nominations
The Executive
Board shall appoint a Nominating Committee, consisting of three members. They
shall meet in March and/or April of the year preceding the election and present
a slate of candidates for the Board positions at the May meeting.
Article VII - Elections
The annual
elections shall be held at the June meeting. Nominations may be made from the
floor, with the prior consent of the nominee.
Article VIII - Meetings
There shall be
regular monthly meetings at a time and place designated by the Executive Board.
The Annual Meeting will be held in June. One-third of the paid membership
constitutes a quorum when a vote is taken.
The Executive Board shall meet on
call of the President or any two members of the Board. Four members of the Board
shall constitute a quorum.
The Guild and its members shall abide by the
rules of the facility where the meetings are held.
Article IX - Amendments
These Bylaws
may be altered, amended or repealed in whole or part at any regular or special
meeting of the Guild by a two-thirds vote of the members present and voting,
provided there is a quorum present. The proposed action shall be presented in
writing in the newsletter, and read to those members present at a previous
meeting.
Article X - Dissolution
Upon
dissolution of the Guild, the officers shall, after paying or making provision
for the payment of all of the liabilities of the Guild, dispose of all the
assets of the Guild to a non-profit organization chosen by the Executive Board.
The current rules can be found
here
The Standing Rules: Surface Design Guild
Sarasota
WORKSHOPS: Workshops may be scheduled from
time to time.
PLAY-DAYS: Play-days will be held monthly on the last
Sunday of each month. The theme may or may not reflect the program/demo at the
previous meeting. Participants are welcome to work on any project they choose.
MEETING PROGRAMS: A program shall be a
part of each monthly meeting. The program will be scheduled by the Program
Chairman and may be one or a combination of a Lecture, Demonstration,
Hands-on-Participation, or Show and Tell. The Guild will give an honorarium to
invited teachers and lecturer of $30.00 for all meeting programs and lectures
unless otherwise contracted. A fee may be charged to the membership and/or
guests as appropriate.
DUES: Dues are $25.00 per member per
year. Dues will be prorated to $15 if a member joins after March
1.
MEMBERSHIP: On November 1, the Membership
Chairman will purge the membership file of nonmembers.
FEES: All
monies for workshops, demonstrations, or any other purpose, will be paid in
advance to the Treasurer.
RECIPROCITY: The Guild will maintain full
reciprocity with other surface design groups to the extent that they may attend
our meetings and/or workshops and we may attend theirs.
COMMITTEE CHAIRMEN: Committee Chairmen
will be appointed by the President with the exception of Program Chairman (a
co-chairman may be appointed by the Vice President with the approval of the
Board) and Membership Chairman (a co-chairman may be appointed by the Treasurer
with the approval of the Board). The Program and Membership Co-chairmen will not
be members of the Board.
VISITORS: Visitors are welcome and
encouraged to attend general meetings. After attending two meetings, guests are
asked to join the Guild. When there is a paid speaker or program with a fee,
visitors will be asked to make a monetary contribution as appropriate. Visitors
may attend workshops at a non-member price.
POLICY REVIEW: This
policy statement will be reviewed and updated periodically by the
Board.
Revised March 15, 2007
Proposed
revision: January 2010